Cost Management
Costs attach to the work order as lines: invoices, labour and materials, approved, posted, and rolled up by building and by trade. Labour is valued at the rate in force…
Photos attach at the exact place they belong: the finding, the job, the asset. They are captioned, tagged, and stripped of EXIF metadata on upload. Documents are typed and anchored to whatever they are about. Beyond that sits a general file library with an organisation-wide store, per-building libraries and folders up to five levels deep, with certificate PDFs pinned directly to their compliance cells.
Evidence is only useful if it can be found from the thing it proves. A photo in a shared drive folder called “site visits March” proves nothing in an audit. A photo attached to the finding, which is attached to the work order, which is attached to the certificate, is a chain somebody else can follow without your help. Scrubbing EXIF also removes location and device metadata you never intended to hand over.
In practice
An auditor asks to see proof that the Lyon Sud emergency lighting test was actually carried out last October.
Four clicks, no email search, and nobody has to telephone a contractor who may no longer hold the file. Stripping the metadata matters too: a site photograph carries GPS coordinates and device details by default, and handing those to a third party is rarely what anyone intended.
Illustrative walkthrough. Not a customer record.
Next step
Thirty minutes on your own estate: your buildings, your obligations and your numbers. We will show you where the time and the money are going.
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